Donor Privacy Policy
Policy 5-B
PURPOSE
North Olympic Land Trust (Land Trust) will be accountable to its donors by ensuring the privacy of their personal information is fully protected and the credit card information used to make donations is secure. To protect the privacy of its donors, the Land Trust has established strict and limiting rules and uses a secure third-party organization for donations made over the internet.
Related North Olympic Land Trust Policies
– Fundraising, Policy 5
– Gift Acceptance, Policy 5-C
Complies with Land Trust Alliance Standards and Practices
– Standard 5 Fundraising
– Practice B, Accountability to Donors
POLICY
The language in sections 1.0 through 4.0 of this policy will be, verbatim, on a hotlink on the Land Trust’s website.
1.0 Personal Information Collected:
The Land Trust may collect the donor’s name, address, telephone number(s), e-mail address, and donation history, and, if provided, the name of spouse/significant other. The Land Trust may collect information provided by donors regarding the names, addresses, telephone number(s), e-mail addresses, and donation history of persons receiving honoraria and memorials.
2.0 How Information is Used:
Unless otherwise requested by the donor the Land Trust uses personal information to:
a. Send e-mail and newsletters to keep donors informed of North Olympic Land Trust’s activities and operations advancing its mission.
b. Send an e-mail, letter or telephone donors asking them to serve as a volunteer with some Land Trust event.
c. Send requests to donors for donations.
3.0 How to Contact the Land Trust to Review Personal Information on Record:
To review your personal information, please contact the Land Trust at (360) 417-1815 or info@northolympiclandtrust.org
4.0 Security Measures That Protect Personal Information
a. The Land Trust does not share any of donor personal information outside the organization.
b. The Land Trust uses third party organizations, primarily GiveLively,” and “Stripe” (through GiveLively), and their secure websites to process credit card donations from donors. As a matter of policy, the Land Trust never retains any records of credit card details about any of our donors. All data are processed through third parties. Information shared with the Land Trust for its records is limited to the last four credit card digits for us in transaction tracking and recording, as well as the credit card expiration date for recurring transactions. Credit card numbers or card tracking data (the CV2 three-digit number on the back) are never shared or recorded by the Land Trust. More details of the credit card security can be found at givelively.org/data-privacy-and-security and stripe.com/docs/security.
c. Donor information is secured by password protection on Land Trust computers and servers, and in locked file cabinets and facilities.
SMS Policies and Terms & Conditions
FAQ:
Why do we have this policy?
We use a service called Ring Central for calling and texting needs.
What information is collected?
The only information collected from our community is what folks consent to share with us, which typically includes name, phone number, and email address. We do not share this information with anyone.
How do we use our texting platform?
We use text messaging to communicate with supporters, volunteers, and landowners in our day-to-day operations. We do not solicit donations via text message.
Questions about texting the Land Trust?
Reach out to Annabelle Byrnestrong-Administrative Assistant at annabelle@northolympiclandtrust.org or 360.386.1360.
SMS Policy
PURPOSE
North Olympic Land Trust (Land Trust) will be accountable to our contact lists by ensuring the privacy of their personal information is fully protected. To protect the privacy of individuals that opt-in to receiving SMS messages from the Land Trust, the Land Trust has established strict and limiting rules and uses a secure third-party organization for all text messages sent and received.
SMS opt-in consent or phone numbers collected for SMS purposes will NOT be shared with third parties or affiliates for marketing purposes.
POLICY
1.0 Personal Information Collected:
The Land Trust may collect an individual’s name, telephone number(s), if provided, the name of spouse/significant other; through means of verbal consent or first initiation of contact(by the individual).
2.0 How Information is Used:
Unless otherwise requested by the individual contacting the Land Trust uses personal information to:
a. Send SMS messages to keep volunteers and partners informed of North Olympic Land Trust’s activities and operations advancing its mission.
b. Send SMS messages to individuals asking them to serve as a volunteer with a Land Trust event.
C. General correspondence
SMS opt-in consent or phone numbers collected for SMS purposes will NOT be shared with third parties or affiliates for marketing purposes.
3.0 How to Contact the Land Trust to Review Personal Information on Record:
To review your personal information, please contact the Land Trust at (360) 417-1815 or info@northolympiclandtrust.org
4.0 Security Measures That Protect Personal Information
a. The Land Trust does not share any of our contacts, volunteers, or partners personal information outside the organization.
b. The Land Trust uses third party organizations, RingCentral for SMS messaging. SMS consent is not shared with third parties or affiliates for marketing purposes.
c. Individual contact information is secured by password protection on Land Trust computers and servers, and in locked file cabinets and facilities
SMS Terms and Conditions
- Types of SMS Communications: This includes SMS messages for volunteer and meeting scheduling, important date reminders, volunteer opportunities, and relevant Land Trust communication.
- Consent for SMS Communication: By opting into SMS from a web form or other medium, you are agreeing to receive SMS messages from North Olympic Land Trust. Contact information obtained as part of the SMS consent process will not be shared with third parties.
Standard Messaging Disclosures: See privacy policy/terms of service at https://northolympiclandtrust.org/privacy-policy/ Messaging frequency may vary. Message and data rates may apply. You can opt-out at any time by texting ‘STOP.’ For assistance, text ‘HELP’ or visit our website. Message HELP for help or visit our website. Reply STOP to any message to opt out.