Donor Privacy

Policy 5-B

Complies with Land Trust Alliance Standard 5, Fundraising

Practice 5A: Legal and Ethical Practices
Practice 5B: Accountability to Donors

Related North Olympic Land Trust Policies

Fundraising, Policy 5

PURPOSE

North Olympic Land Trust will be accountable to its donors by ensuring the privacy of their personal information is fully protected and the credit card information used to make donations is secure. To protect the privacy of its donors the Land Trust has established strict and limiting rules and uses a secure third party organization for donations made over the internet.

POLICY

The language in sections 1.0 through 4.0 of this policy will be, verbatim, on a hotlink on the Land Trust’s website.

1.0 Personal Information Collected

The Land Trust may collect the donor’s name, address, telephone number(s), e-mail address, and donation history, and, if provided, the name of spouse/significant other.

2.0 How Information is Used

Unless otherwise requested by the donor the Land Trust uses personal information to:
a. Send e-mail and newsletters to keep donors informed of North Olympic Land Trust’s activities and operations advancing its mission.
b. Send an e-mail or telephone donors asking them serve as a volunteer with some Land Trust event.
c. Send requests to donors for donations.

3.0 How to Contact the Land Trust to Review Personal Information on Record

To review your personal information please contact the Executive Director at info@nolt.com or (360) 417-1815.

4.0 Security Measures That Protect Personal Information

a. North Olympic Land Trust does not share any of donor personal information outside the organization.
b. North Olympic Land Trust uses a third party organization “Click and Pledge” and their secure website to process credit card donations from supporters. As a matter of policy, the Land Trust never retains any records of credit card details about any of our supporters. All data are processed through “Click and Pledge”. Information shared with the Land Trust for its records is limited to the last four credit card digits for use in transaction tracking and recording as well as the credit card expiration date for recurring transactions. Credit card numbers or card tracking data (the CV2-three digit number on the back) are never recorded. More details of the credit card security can be found at clickandpledge.com/security.
c. Donor information is secured by password protection on Land Trust computers and in locked file cabinets and facilities.